Job Costing Software
for Manufacturing Companies
Job costing software is a must for many make-to-order manufacturing companies; the ability to estimate accurate job costs is essential to profitability. Inaccurate estimates lead to jobs that exceed budget to the financial detriment to the company. When an order is won, the manufacturer is expected to deliver a completed job for that price. Any overages caused by added labor and material are the manufacturer’s responsibility, unless performed at the request of the customer.
Additionally, if a job is not managed carefully, costs can easily be eaten up by labor overages. The very nature of ‘make-to-order’ manufacturing means that (broadly) each job is unique, so there is often a degree of uncertainty. The right job costing software will give a business greater control in a highly variable environment.
QuickBooks Online does many things well and deserves to dominate the SME financial management marketplace.
It does provide some functionality for job costing and is fine for simple requirements. If you need greater sophistication in your job costing, you need SOS Inventory.
Job costing software should manage estimates and costs for labor, materials, overhead and shipping and present them for accounting (for invoicing).
Some manufacturers still work with spreadsheets to generate their estimates and then provide those spreadsheets to the accounting department to load into their job costing software.
Managing your costs against these estimates, in real-time, is key to the success of any ‘jobbing’ manufacturer.
Calculating Labor – Essential to Job Cost Accounting
As a ‘make-to-order’ manufacturer, the challenges of labor are not the rates (which are well known to you and generally fixed); it is the estimation of hours.
Unless you are pioneering and taking a job in a market in which you have no experience, you should know broadly the time taken to complete this type of job.
You will sensibly allow for some ‘margin for error,’ if the estimate will stand it, to give yourselves some ‘wriggle room’ should the job not go as planned.
Overhead is often applied as a percentage of the total cost of the job. That percentage is based on an estimate that includes cost of rent, administrative fees, and depreciation of equipment.
Pricing Tiers and Sales Commissions
SOS Inventory allows you to itemize the details that are important to track for your business.
Do you honor different pricing structures based on volume or customer relationship? You can set up tiered pricing structures to calculate costs based on predetermined formulas.
SOS Inventory provides a job costing system where each job and each stage within it can have its own profit and loss statement showing precise dollar amounts earned or lost for any transaction. Specify one or more work centers for each job in the order of occurrence. All open jobs will be connected to transactions and their related work centers.
Set different permission levels for different members of your team to access specific data and assign commission amounts to different members of your sales team.
How Accurate is Your Job Management Software?
Understand where money is going.
Know if jobs are within budget.
Update job cost sheets quickly with labor cost changes.
Generate change orders.
Quickly generate reports with any criteria you choose to include jobs, transactions, internal tracking numbers, date ranges and custom fields. Take a broad ranging glimpse from above, or zone in on specific details.
Managing a job from beginning to end and syncing that information with accounting is easily accomplished with SOS Inventory software.