Food Traceability

Whether you are a startup or an established business, food traceability is vital to your success wherever perishables are concerned. Your ability to readily track and trace the product from ‘field to fork’ is fundamental to your existence. If you ever have the misfortune to face a recall, time is of the essence. You need speedy, accurate and relevant data to help minimize the impact. The ability to immediately trace-back and trace-forwards to identify exactly which batches and customer shipments are affected is vital. Without good, accurate traceability data, you might have to recall an entire day’s, week’s or even month’s production, and this can cost a fortune.

Why is food traceability important?

In the food industry, freshness and quality of product can make or break your business. Food safety and traceability go hand in hand. If a business does not follow safety protocols, spoiled or tainted food can end up in the hands of the consumer, the outcome being dissatisfaction, loss of the customers and income, and possibly sickness or injury to the end user. Even worse is potential damage to your brand and reputation; food recalls are very newsworthy! When public health is involved, responsible governments and regulating bodies take an interest in the methods used to produce food in their regions and your ability to follow their recommendations will rely on the tools and practices you put in place.

In some industries, food traceability is so important that if the business cannot satisfy regulations, it will not be granted permits or licenses required to conduct business.

What is a traceability system?

food traceability
Food Ingredient Traceability System

Food traceability is the process of tracking a food product from source to end customer. A good traceability system will allow you to perform a search by product or lot number to see the source of all ingredients (backwards trace), and to see where they have been shipped (forward trace), enabling a speedy recall, if required.

Expiration dates can be tied to each product or lot number so when product is past its due date, it can be removed from the production chain.

When a tainted product from a supplier needs to be traced, whether currently in production at your facilities, in transit, or distributed to the end customer, the business can quickly trace the problematic products, and recall the affected batches, rather than recall everything that has been produced and distributed within the given time frame.

Ultimately, traceability saves money, helps retain customers and protects the public’s health.

When consumers have confidence that the matter is being properly addressed and remedied and that contaminated product has been contained or recalled, fear subsides, and they will resume normal consumption quickly.

There are many stakeholders involved in food production:

  • U.S. Food and Drug Administration

  • U.S. Department of Agriculture

  •  U.S. Centers for Disease Control and Prevention

  • U.S. Department of Homeland Security

  • U.S. Environmental Protection Agency

  • State and region-specific regulators

  • Farmers

  • Suppliers

  • Distribution centers

  • Wholesalers

  • Retailers

  • Educators

In the food sector, consumer confidence is key. Trust in the brand is everything. Recalls will happen. How you manage them makes all the difference. Having a great, simple-to-use traceability system will allow you to quickly identify the affected products, and to recall those and only those, speedily and without drama.

While our initial thought is to keep quiet about the recall, history has shown that honesty is the best policy if you are to maintain trust in your brand. If you have a fully integrated traceability and stock system, you can react quickly and with confidence, and that will be apparent to your customers. Relying on spreadsheets and pen and paper is not good enough.

traceability in food industryQ: Is traceability a legal requirement?

A: Since 2002, in the United States, food manufacturers have been required to implement traceability strategies for food. This has been difficult for some of the smaller companies due to costs. Recently, the FDA began taking entries into a contest for less expensive food traceability software methods as they plan to roll out stricter requirements soon. SOS Inventory offers small businesses an affordable way to effectively track and trace all food products all through every stage of production, from the time ingredients are received and even after delivery to the customer.

Q: What are the benefits of traceability?

A: Traceability makes it easier for the manufacturer to locate spoiled products quickly. If notified that a raw material was affected and the manufacturer does not have traceability functionality, he cannot pinpoint which products were affected and must recall large amounts to take caution to remove any bad product from circulation. Doing so costs more, because more product is recalled over a longer time period.

Q: What is the food traceability list?

A: It is is included on the aforementioned proposal for stricter food traceability requirements and lists the specific foods that must be tracked. These items must be tracked as raw materials and ingredients in other products. The food items that will be on this list are most susceptible to contamination, cost of illness and severity of illness.

What is backwards and forwards traceability?

Backwards tracing means tracing back to the source of the product, to find the contaminated ingredient or product. Forwards tracing means looking forward to see everywhere that contaminated batch has been used, containing the scope of your recall.

SOS Inventory gives food manufacturers the ability to track down batches of products quickly and effectively to review all actions taken related to those products at each stage.

Ingredients provided by an international supply chain follow that country’s protocols, yet those foreign standards may not be as stringent as your local regulator’s. The ability to act quickly should a problem be discovered is essential for public safety and the future of your business. When a food borne illness arises and is publicized by the media, you must have the ability to resolve the problem, and be seen to resolve the problem, speedily.

Food Traceability System

traceability system for foodAt a time when we are keenly aware of pathogens and the resulting illnesses, an effective food traceability system is an absolute necessity in any type of food manufacturing or distribution. Close to fifty million people are affected by foodborne illnesses each year, according to the CDC. Quick intervention is necessary to curb the impact of any raw materials or finished food products in the production cycle or distributed to end users.

Food products can be recalled by the FDA for several different reasons:

  • If food becomes contaminated at any point in the supply chain
  • Labels don’t accurately reflect allergens in food product.
  • Food was in contact with an allergen at any point of the processing.
  • The batch contained foreign materials.
  • Regulations were not followed.

If your business imports raw materials to produce finished goods, those raw materials must meet strict requirements imposed by FSMA, including proof by suppliers of compliance with food and distribution safety protocols.

SOS Inventory offers food traceability software features giving you the ability to track down raw materials, whether the item in question is circulating in production, in transit or delivered to customers.

Product Traceability in Food Manufacturing

best food traceability softwareProduct traceability in food manufacturing and food inventory refers specifically to the history of a food product and the steps it took from supplier through the production process up to its current destination. Tracking refers to the act of locating that product’s current location and looking forward to its eventual, final destination.

Food traceability is central to risk management and lowering liability costs. For your business to grow and thrive, consumers must have confidence in your brand and quality.

A Trend Towards Transparency

Consumers are becoming more ingredient savvy and want to know whether something was manufactured with pure ingredients or child labor. Providing transparency about ingredients used, their sources and integrity are increasingly important in product marketing and success. For consumers, this information is presented on the label, but for manufacturers, a lot must happen behind the scenes to track ingredient information to ensure those labels reflect accurate information.

SOS Inventory’s food traceability software functionality in manufacturing is pivotal to managing lots and batches, forward and backward tracing and controlling products at every stage of the food chain. With the right tools, you can be better prepared to allay problems and set the stage for future prosperity.

What our customers say


Yvette’s thorough demo for one of our clients highlighted the flexibility and full procure-to-ship capabilities of the SOS Inventory platform. SOS Inventory consistently exceeds expectations for systems capability, performance, ability to support a wide range of inventory/manufacturing needs, continuous improvement, and their customer service and support are outstanding. Yvette and her team’s expertise and the background knowledge shared about best practices is invaluable. I am always impressed by SOS Inventory’s ability to focus on the specific needs of each of our clients.

Accounting wIT

Easy to use and has all the Inventory tracking capabilities I was looking for at a very reasonable price.

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