Barcode Inventory System

Scanning barcodes is the most efficient way a small business can manage its stock inventory. We see barcodes everywhere we go, from the sides of cereal boxes in grocery stores to equipment in manufacturing plants.

The Barcode Inventory System for Small Business Owners

A barcode inventory system consists of a few different components: a scanner, software and a printer. Both the scanner and software are often integrated and function both on desktop computers and mobile devices.  


Different types of barcodes generate different types of information. Most barcodes consist of a bunch of lines grouped together. When scanned, the code will pull up information about the product from the inventory. This variety of barcode is commonly called 1D, or one dimensional. 

It can be scanned with a handheld scanner or mobile device. SOS’s barcode reader software integrates inventory on-hand at any location into a system designed to track a product from sourcing and assembly to the point of sale with full traceability. 

2d, or two-dimensional barcodes, combine dots and lines. QR codes appear as small, pixelated squares and fall under this category of barcodes. Even when very small in size, they provide an added layer of information when scanned, such as a URL, location or detailed information about shipping.

Scanning QR codes isn’t something new to many manufacturers, stockists or distributors. In fact, SOS Inventory’s parent company, Saddle Oak Software is responsible for inventing the QR Code.

SOS Inventory Barcode Tracking System

Every inventory item listed in SOS Inventory can be assigned a barcode. If you click on the edit button, and scroll down to the barcode field, you can scan a barcode to populate the field. Then click save at the bottom right of your screen.

Using the SOS Inventory barcode template, you can also send barcodes to your printer. Simply click on the dropdown to the left of the item and select “pdf” to open the prompt. Use your printer to create barcode labels to place on your products.

Adding Inventory with a Barcode Scanner

If you would like to import inventory items to your SOS Inventory account using a barcode scanner, place your cursor in the barcode field and then scan the item. Once the item information imports, the barcode number will be replaced with the item name. You can select the correct quantity and click save to update the count.

SOS Inventory is the ideal barcode management system; the software doesn’t just generate and print barcodes, all items are integrated into accounting and manufacturing functions, including shipping and receiving, order management and different locations to culminate a complete inventory solution for small businesses.

Barcode Inventory System Efficiency:

1. Scanning barcodes to update inventory is the most efficient approach. Barcodes access item names and all corresponding information including location information in the event merchandise is warehoused in more than one place. You can scan barcodes with any mobile device using the SOS Inventory mobile application as you walk through the warehouse.  Physical counts allow you to resolve any differences in system resulting from inventory reserved for certain purposes.

2. Using your barcode software to reconcile products received against purchase orders allows for quick processing of payments, returns or credits.

3. Low Inventory Alerts – One type of alert you’ll want to set up in your account is the low inventory alert. Notification will help you to maintain adequate supply and avoid shortages.

4. Ideal barcode inventory management pulls your inventory information into your QuickBooks Online account to generate invoices, sales orders and other related documents.

SOS Inventory continues to innovate through transformative inventory software designed to work flawlessly with QuickBooks Online.


Thousands of companies use SOS Inventory to manage their businesses

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